Legionella roles and appointments record
A record of who holds each legionella management role: duty holder, Responsible Person and deputies: with the date appointed, their responsibilities and the evidence of competence, as expected under ACoP L8.
This PDF is not tagged for assistive technology. Use this structured HTML page or the CSV as the accessible alternative.
| Role | Name / organisation | Appointment date | Key responsibilities | Competency evidence | Deputy / cover | Review date |
|---|---|---|---|---|---|---|
| Duty holder | Example Ltd (employer) | 2026-01-15 | Overall legal duty under HSWA/COSHH; resourcing of controls | Board minute ref BM-12 | Operations Director | 2027-01-15 |
| Responsible Person | J. Smith (Facilities) | 2026-01-20 | Day-to-day delivery of the written scheme; record review | RP course cert 2025; refresher due 2028 | A. Patel (deputy RP) | 2027-01-20 |
Sample rows are illustrative. Download the PDF for a clean print-ready form, or the CSV to fill in digitally.
How to use it
- Name the person or organisation appointed to each legionella role: duty holder, Responsible Person and any deputies, so accountability is clear and in writing.
- Summarise each person's responsibilities and record where their competence is evidenced (training, experience, appointment letter or board minute).
- Always name a deputy or cover arrangement so control is maintained during absence, as recommended in ACoP L8.
- Review and re-sign the record when people change role or leave, and keep it with your logbook.
Background: Duty Holder and Responsible Person roles in Legionella management
"Legionella roles and appointments record (free template)." Legionella.io. https://legionella.io/templates/roles-responsibilities-record/
Free to reuse under CC BY 4.0: quote, adapt or republish with attribution and a link back to the original.