Appointment, authority and competence scope
Show who is appointed, what they can decide and where specialist support is required.
Open the responsibility record ›Responsible Person evidence
Assemble the Responsible Person evidence set
Work from appointment and assessment through the written scheme, task records, exceptions, competence and review evidence so a reader can trace decisions rather than count documents.
Prerequisites
Have these in place before treating the sequence as actionable.
Current risk basis
Have the assessment, review triggers, schematic and system inventory available before judging the control evidence.
Review assessment components ›Decision steps
Work through the questions in order. Follow current site instructions and competent advice where they set a different or more specific route.
Trace duties to named control owners
Ask: Can every management and operational task be connected to an appointed role?
Record deputies, contractor interfaces and escalation authority as well as names.
Record the role map ›Trace assessed risks into the written scheme
Ask: Does the scheme identify systems, controls, limits, monitoring, actions and review arrangements?
Keep assumptions and exceptions visible; do not substitute a generic template for the site scheme.
Open the scheme outline ›Trace scheduled work to results and exceptions
Ask: Can each due task be matched to a dated record and any failure to a managed action?
Preserve original observations, who acted, when, and the evidence used to close the action.
Open the monitoring planner ›Trace people and providers to competence evidence
Ask: Is training relevant to the task, and are specialist limits explicit?
Attendance alone is not competence; retain assessment, supervision and refresher rationale.
Open the competence record ›Trace changes and adverse information to review
Ask: Can you show why the assessment and scheme remained valid or were reviewed?
Record change, failure, result and occupancy triggers instead of relying on a calendar label alone.
Open the review log ›
Next steps
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"Assemble the Responsible Person evidence set." Legionella.io. https://legionella.io/tasks/responsible-person-evidence/
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