Water safety group / plan review record
A meeting and decision record for a water safety group and water safety plan (BS 8680, and HTM 04-01 in healthcare), capturing attendance, items reviewed and actions so the plan is governed as a live management system.
Print-ready PDF with the columns laid out, or the CSV to fill in on a computer.
| Meeting date | Attendees | Apologies | Items discussed | Decisions / actions | Action owner | Due date | Next meeting |
|---|---|---|---|---|---|---|---|
| 2026-03-04 | WSG members (RP, AP, AE) | 2 apologies | RA review; positive sample | Commission resample + RA review | Responsible Person | 2026-03-18 | 2026-06-04 |
| 2026-06-04 | WSG members | None | Sample results; training due | Book RP refresher training | Facilities | 2026-07-01 | 2026-09-04 |
Sample rows are illustrative. Download the PDF for a clean print-ready form, or the CSV to fill in digitally.
How to use it
- Minute each water safety group meeting and water safety plan review, recording attendance and apologies so governance is evidenced.
- Capture the items discussed - risk assessment status, monitoring trends, incidents, sampling results and training - and the decisions reached.
- Assign each action an owner and due date and carry it forward until closed.
- Use to govern your water safety plan as a live system under BS 8680 (and HTM 04-01 in healthcare), alongside, not instead of, the risk assessment and written scheme.
Background: Forming a Water Safety Group: roles and benefits